{"id":161,"date":"2007-10-21T20:27:09","date_gmt":"2007-10-21T18:27:09","guid":{"rendered":"http:\/\/localhost\/exoblog\/2007\/10\/21\/records-management-in-exo\/"},"modified":"2023-06-01T13:06:33","modified_gmt":"2023-06-01T11:06:33","slug":"records-management-in-exo","status":"publish","type":"post","link":"https:\/\/www.exoplatform.com\/blog\/records-management-in-exo\/","title":{"rendered":"Records Management in eXo"},"content":{"rendered":"<p><code>The eXo Enterprise Content Management (ECM) includes several sub applications and the Records Management Application (RMA) is on of them. eXo RMA implements the <a href=\"http:\/\/jitc.fhu.disa.mil\" target=\"_blank\" rel=\"noopener\">DOD 5015.2<\/a> specification.<\/code><\/p>\n<p>A RMA solution goal is to manage the lifecycle of records (could be PDF documents) that will be kept in the system (inside a FilePlan &#8211; FP) for a 10 years period before being cutoff and held 6 more months before a transfer to a national backup instance or a deletion. All those rules are defined in the specification and are parameterizable.<\/p>\n<p>The RMA support is native in eXo ECM and a FilePlan is simply a special type of folder. When creating a file plan, one must fill the FP property which are displayed in a three tab form:<\/p>\n<p>Once created, documents and sub folders can be added into the FP, they become Records.<\/p>\n<p>There are two views in that file plan, one that summarize the content of the file plan thanks to a dedicated FP template:<\/p>\n<p>And another one that is the usual ECM view when browsing the File explorer.<\/p>\n<p>The previous one was the thumbnails view while the next one is the list view. Both display the sub folder that are included in the file plan.<\/p>\n<p>When a document is added in the FP or in any sub folder, an action is launched, it will automatically make a record out of the document, in other word, it will add some FP metadata to the doc in order to have it managed by the RMA.<\/p>\n","protected":false},"excerpt":{"rendered":"The eXo Enterprise Content Management (ECM) includes several sub applications and the Records Management Application (RMA) is on of them. eXo RMA implements the DOD 5015.2 specification. A RMA solution goal is to manage the lifecycle of records (could be PDF documents) that will be kept in the system (inside a FilePlan &#8211; FP) for [&hellip;]","protected":false},"author":7,"featured_media":27571,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"image","meta":[],"categories":[780],"tags":[582,723,767],"lang":"en","translations":{"en":161},"pll_sync_post":[],"_links":{"self":[{"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/posts\/161"}],"collection":[{"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/comments?post=161"}],"version-history":[{"count":0,"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/posts\/161\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/media\/27571"}],"wp:attachment":[{"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/media?parent=161"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/categories?post=161"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/tags?post=161"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}