{"id":5157,"date":"2013-05-09T05:00:36","date_gmt":"2013-05-09T12:00:36","guid":{"rendered":"http:\/\/localhost\/exoblog\/?p=5157"},"modified":"2023-06-05T16:37:16","modified_gmt":"2023-06-05T14:37:16","slug":"exo-platform-4-highlights-files-management","status":"publish","type":"post","link":"https:\/\/www.exoplatform.com\/blog\/exo-platform-4-highlights-files-management\/","title":{"rendered":"eXo Platform 4 Highlights: Files Management"},"content":{"rendered":"

Platform 4 is finally there. We prepared a few articles so you can discover what\u2019s in the best version we ever released. Today\u2019s one is about Files and Documents Management, one of oldest and core features of our platform.<\/p>\n

Simple Design<\/h2>\n

Of course, as part of the great effort made on eXo Platform 4 in its overall Design<\/a>, the Files application benefits from this global renewal.
\nBut not only does it take the new Design, it also comes with a simplified view so you can focus on your work and your files. All the complex features are hidden for standard users so they\u2019re not lost in the complexity of Files Management.<\/p>\n

<\/p>\n

\"simple-design-1\"<\/a><\/p>\n

Thanks to the new Contextual Navigation<\/a>, you always know if you\u2019re inside a space or inside your personal storage. As it would be redundant to repeat this context in the Documents app itself, we have also revamped it so it fits perfectly everywhere you need it.<\/p>\n

Upload in Progress Bar<\/h2>\n

For those who come from eXo Platform 3.5 or older, this will be a huge change. The Upload has been totally rewritten. Now, you can upload a file, upload another and upload again. If the previous upload is not finished, it will be added to the In Progress list.<\/p>\n

\"Upload-in-Progress-Bar\"<\/a><\/p>\n

Multi Upload (finally!)<\/h2>\n

Yes, finally, it\u2019s here. This may be one the Most Wanted features. Until eXo Platform 4, the only way to do mass uploading was to use the WebDAV connector. That’s now history!<\/p>\n

\"Multi-Upload\"<\/a><\/p>\n

We decided to support the Multi Upload by file selection and \u201cDrag and Drop\u201d (DnD). In the first case, you click on the Upload button, you select multiple files on your file system and we post the files using a multipart form. The second way is by dragging files from Desktop Explorer onto your browser. It\u2019s elegant but not Accessible (WAI Accessibility), thus a standard Upload button is always there for those who prefer it, can\u2019t use DnD or simply don\u2019t want it.<\/p>\n

Files View<\/h2>\n

It\u2019s only with you and by you that we improve the product. We have learnt a lot from our clients and partners in the past few years. Though eXo this year celebrates its 10th anniversary, we won\u2019t stand still. We will continue to listen to your feedback and improve the product accordingly.
\nWe hope the new Files view will answer most of your feedback on Files Management versus Document Management views.<\/p>\n

\"Files-View\"<\/a><\/p>\n

From the very beginning of eXo we have had a Document Management System so you can contribute and publish articles, news, blog posts or any type of documents you may create in the platform.
\nWhile this is still there in eXo Platform 4, we have introduced a view that will ease Files Management. You can, for example, see the file\u2019s size or its extension directly in the list. Small things but useful ones we hope.<\/p>\n

Unified Search<\/h2>\n

Thanks to our Lucene integration as search engine in the JCR, all files are fully analysed and indexed (Microsoft Office documents, Libre Office, pdf). Using the full text search, we will now have access to all your files at a glance, everything filtered based on your permissions.<\/p>\n

\"Unified-Search\"<\/a><\/p>\n

Quick Rename<\/h2>\n

Another improvement on usability is the Rename box. You don\u2019t have to enter a Title and a Name on your file anymore. You just give it a Title\/Name and we take care of the rest.<\/p>\n

\"Quick-Rename\"<\/a><\/p>\n

We will create a \u201cweb-friendly\u201d name so you can share files more easily.<\/p>\n

File and Document Management<\/h2>\n

Finally, Files management couldn\u2019t be part of eXo Platform if it is not customisable or extensible. We provide a Ready to Use platform and Ready to be customized as well.
\nWith Platform 4, partners and advanced DMS users will be happy to find advanced features in the management tool. You can manage custom templates, views, drives, locks, queries. If you’ve no idea what I\u2019m talking about, then discover more features for yourself in our Documentation website<\/a>.<\/p>\n

\"File-and-Document-Management\"<\/a><\/p>\n

On eXo Platform 4, we chose features that will ease your work and give you back control of your Intranet. We\u2019re always looking for ways to improve the User Experience, we can\u2019t wait to have your feedback on this new release.<\/p>\n

Stay tuned next week: we will highlight a long-awaited and totally new feature in eXo Platform 4. Do you have an idea already of what it will be about?<\/p>\n","protected":false},"excerpt":{"rendered":"Platform 4 is finally there. We prepared a few articles so you can discover what\u2019s in the best version we ever released. Today\u2019s one is about Files and Documents Management, one of oldest and core features of our platform. Simple Design Of course, as part of the great effort made on eXo Platform 4 in […]","protected":false},"author":7,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[699],"tags":[],"lang":"en","translations":{"en":5157},"pll_sync_post":[],"_links":{"self":[{"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/posts\/5157"}],"collection":[{"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/comments?post=5157"}],"version-history":[{"count":0,"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/posts\/5157\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/media?parent=5157"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/categories?post=5157"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.exoplatform.com\/blog\/wp-json\/wp\/v2\/tags?post=5157"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}