What’s new on the Agenda application

eXo Platform Blog

Our latest major version eXo Platform 6 was released in late 2020, followed by eXo Platform 6.1 recently. They featured a number of improvements to functions, user experience, and design.

eXo Platform is now equipped with a multitude of features that help users to navigate the platform easily and enjoy a complete remote working experience. A redesigned task management application, a videoconferencing tool, and a brand new agenda are among the many additions in our latest releases.

In a previous blog post we introduced readers to the major changes we made to the agenda application. They include a new design, easy navigation and accessibility, a rich event creation process, and integration with built-in eXo Platform apps and with remote agendas from other calendar providers such as Google Calendar and Outlook.

Following the release, we have encouraged eXoers, community members and clients, to test the new agenda application, provide their feedback and suggest any changes going forward. The data gathered allowed our feature teams to grasp a better understanding of usage metrics and assess the areas that need to be addressed.

For the last couple of weeks, a dedicated feature team  was tasked with building on the existing capabilities of the agenda application and working on some new use cases and overall improvements that will be included in our upcoming release eXo Platform 6.2.

Without further ado, let’s discover the new changes.

  • Select dates with polls

It goes without saying that the event creation process can be fiddly. Participants’ schedules can differ, leading them to skip meetings. Eventually, this can affect productivity.

This is why we thought of adding a date poll feature, to enable event creators to propose time slots for participants to choose from.

The new event creation process has the usual two main steps: selecting the event’s details (name, space, location, participants, and description) and suggesting dates. The main addition is the “alternative dates” button. Clicking it takes you to the main agenda, where you can choose the time slots directly.

 

Once the time slots are selected, participants are instantly notified. Clicking on the notification takes them to a date poll menu listing the proposed dates. There, they can cast their votes and check the other participants’ votes as well.

 

 

Once voting is completed, you will know more about the availability of each participant and their preferred dates. You can then complete the event creation process and send the final invite with the agreed date and time.

 

 

In rare cases, participants may choose the same date for another event, by error. We have therefore introduced a warning sign within the date poll menu, right next to the date in question. Once clicked, a drawer will appear showing the event or the vote that conflicts with the proposed date.

Select dates with polls on Agenda Application's eXo Platform 6.1

 

  • Full integration with the native gamification system

As is the case with other eXo Platform native apps, the agenda application is now fully integrated with the built-in gamification system.

Upon completing each action within an agenda, you will be rewarded with points. The points awards for each individual action are set by the platform administrator. The actions include: Event creation / update / answer, date poll creation, and vote.

Gamification System on Agenda Application's eXo Platform 6.1

  • UX and UI improvements

In addition to the functional changes, we have added to the new agenda application. Our teams of product specialists and designers have made minor UX and UI improvements to make the app more visually appealing and easy to navigate.

For example, a “pending invitations” drawer has been added. It gives users an overview of pending events, and the date polls they have created or been invited to.

In addition, some work has been done to accommodate the above new features within the mobile app, so that people on the move can easily navigate within the agenda application.

So, here you have it. The new additions for the new agenda application will be available on our upcoming release eXo Platform 6.2. If you would like to stay up to date with our latest product news, make sure to take the blog tour and visit our roadmap here. For more details, make sure to contact us and book a demo with our expert consultants.

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Product Marketing Specialist

I am a product marketing specialist at eXo. My role is to assist marketing and sales teams in their operations and present our digital workplace solution to the world. I mainly blog about the latest tech trends, digital transformation, internal communication and how to navigate through eXo Platform.

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