eXo’s built-in task management application is primarily designed to help teams better manage and collaborate on projects. Users can easily create, schedule, and assign projects and tasks with custom steps tailored to each team’s needs.
Visit the documentation to learn how to get started with tasks.
As for UX, we have restructured the layout of the application, and rearranged content elements and how users can interact with them. In this way, we can help users perform various actions with ease, and prevent errors and mistakes that are often associated with unclear content or lack of instant feedback.
Upon accessing the application, you are given a general view of both your projects and tasks on separate pages. First, the project view is composed of flipping cards. Each card includes the project name, managers’ names, and a brief description, along with options to edit, delete, or clone the project.
Details are displayed on the back of the card, following customisable steps that you can change according to your needs. For example, you can add, delete, and rename certain tasks. (The default project workflow has four steps: “To do”, “In progress”, “Waiting on”, and “Done”.)
Once you click on a project, you will land on a separate page containing detailed information and a list of tasks that can be viewed as a board or as a list. In both cases, you can easily move tasks along the workflow through a single drag and drop. This way, you won’t have to access the task and update the information manually (although of course you still have that option if you are looking for more personalisation).
Moving on to tasks, the main view gives you a snapshot of tasks where you are an assignee or a coworker, and any tasks not listed within specific projects. They are displayed as a list. You can easily see the name of the task, the project it belongs to, the due date, members, and a count of comments.
Upon logging in to eXo Platform, you will see a list of tasks within a dedicated content block. The tasks are primarily displayed based on their completion status and due date, with the overdue tasks shown first, followed by upcoming tasks. Additionally, you can quickly create tasks directly from the homepage by simply clicking on the “+” sign.
Let’s start with tasks. In the main view of tasks, click on “Add Task”. A drawer will appear. You will be asked to provide information about the project, such as its name, the due date, the assignee and coworkers, priority levels, and a brief description.
The process is more or less the same for projects. Within the main view, select “Add Project”. You will be directed to a drawer where you can specify the project’s name, add managers and participants, and briefly describe the project.
You can edit by clicking directly on the task in question. An edit drawer will appear, where you can change the information you entered during the creation process. You can also view any changes made by colleagues who have permission to edit.
Tasks, whether personal or part of a project, can be grouped and filtered according to multiple criteria. First, you can choose to group tasks according to a common field (Assignee, Labels, due date, etc). You can also sort them by title, priority levels, latest updates, or simply by text contained in their title or description, assignee, and so on.
The task management application will be available as the default app in our upcoming release of eXo Platform 6.1. In the coming weeks we plan to add more improvements, such as mobile support, a Gantt view, and improvements to the editing boards and labels.
You can test drive the task management application on eXo Tribe, where we publish regular updates and listen to feedback. If you would like to know more about the eXo Platform 6 series, we invite you to download this product sheet and watch our webinar.