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- Brahim Jaouane
- July 3, 2019
What is a digital workplace and where did the term originate?
The way we work has changed significantly in the last decades. Gone are the days of pen and paper, emails and static intranet solutions. A wave of new technologies has emerged to facilitate work at the office, from business applications like enterprise social networks and ChatOps to digital workplace solutions, virtual assistants, the internet of things (IoT) and more.
In this blog post, we will discuss the evolution of the way we work and what to expect in the upcoming years.
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1. The evolution of the way we work
Let us compare two employees, John and Marry. John is a marketing specialist from the 1990s and Marry is a digital marketing specialist in 2019. Their daily routine and the way they perform their jobs are quite different. John walks into the office only to be greeted by countless emails and paperwork from his boss, colleagues and clients. That day, John is working on an important project with a client and he is expecting a brief via fax (a machine so popular in its day but which has all but disappeared in recent years). With all the tools and machinery involved, it is safe to say that John will spend the whole morning just locating and collecting information, which is not the most productive way to start the day.
In contrast, as soon as Marry arrives at work she connects to her digital workplace. There, she can check the latest company news, search for different types of content and connect with her peers and clients. Instead of receiving a brief via fax, the client can send it directly on the digital workplace (if they have an account) or use third-party applications like Skype or other messaging apps for real-time communication. With the digital workplace and third-party applications, Marry can locate and share information with ease and make the most of her day.
The contrast between John and Marry shows how far enterprise software has come. Digital workplace solutions and other specific business applications have gained momentum in recent years. According to The 2017 State of the Digital Workplace Report, 95 per cent of organisations agree that a digital workplace is important and 44 per cent say they already have a solution in place. The popularity of these solutions is reflected by the steady growth of the digital workplace market, which is expected to rise from $13.4 billion in 2018 to $35.7 billion in 2023, according to a report by MarketsandMarkets.
But what should we expect from the digital workplace and how will it affect our lives?
2. The digital workplace of the future
A lot of experts and researchers have tried to figure out what the digital workplace of the future might look like. There is no right answer. The possibilities are endless and the emergence of new technologies will make it difficult to give an accurate prediction. In a report titled Digital Workplace 2030, Paul Miller and co tried to explore the future of digital workplace technology. The report examined a number of factors, from the change in demographics to globalisation, climate change and innovation. It stated that four dimensions are expected to change: space, capability, intelligence and beauty.
According to this report and many other publications, experts expect a change in the way we perform our jobs as the physical and virtual office become better integrated. Solutions that provide flexibility and remote working for employees, like virtual offices and ChatOps, have been on the rise in recent years. This trend is not expected to slow down any time soon, with big corporations like Cisco, Microsoft and others investing heavily in this kind of technology.
The second dimension is capability. As mentioned in the comparison between the two marketing specialists, enterprise software is moving from connecting pieces of work to actually allowing users to perform their jobs within a holistic suite. A digital workplace in the near future may include some of the technologies we have today, like virtual reality (VR), wearables, IoT and chatbots. The wave of new technologies and enhancements to existing ones can facilitate work and reshape some of the jobs we have today.
Another dimension that is expected to shape the digital workplace of the future is artificial intelligence (AI). Tech giants like Google and Microsoft are allocating a lot of resources to research and development. Although we are still far away from a fully intelligent workplace solution, the early signs are promising. It is expected that by 2030, AI technology will be fully integrated within organisations to provide data-driven decision-making, assist with daily activities and redefine some job roles.
The fourth and final dimension mentioned in the report is beauty. By beauty, the authors are referring to the relationships and interactions users will have with the digital workplace. Furthermore, with each passing year, a lot of improvements are being made to the well-being of employees. A comparison between working conditions in the 1950s and today may give you a picture of how the working experience is improving. Digital workplace design is expected to change depending on the job role. Technologies like augmented reality (AR) and VR will take centre stage as employees spend less time looking at their device screens and more time interacting with objects. Progress is being made in this field especially in retail, with Amazon stores, and it will only be a matter of time before these technologies are introduced to enterprises.
Digital workplace solutions have come a long way over the years to respond to the growing needs of organisations. Continuous innovation by tech giants in new technologies like AI, AR, IoT, wearables and more will allow organisations to get the most out of their teams and change the way we work for the better.
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FAQs
You will find here Frequently Asked Questions about modern digital workplace with all the answers in one place.
🤔What is a Modern Digital Workplace?
A Modern Digital Workplace is a connected ecosystem of people, processes, and cloud-native tools that enable employees to work effectively from anywhere. It integrates communication, collaboration, knowledge sharing, automation, and security into a single, seamless experience — empowering teams to focus on meaningful outcomes rather than juggling multiple apps.
🧐What is a digital workplace?
A digital workplace is a next generation of intranet solutions or intranet 2.0 that is based on three pillars: communication, collaboration and information. In a way this definition is true but it doesn’t cover the whole spectrum of the term.
Here are some definitions of digital workplace:
- An evolution of the intranet
- A user centric digital experience
❓What Is Digital Workplace Experience (DWX)?
The Digital Workplace Experience (DWX) is the holistic sum of how people in an organization engage with its digital tools, platforms, and services throughout their journey—from onboarding, through learning, through day-to-day work, through collaboration, up to career growth. It’s not merely about having technology; it’s about how that technology is designed, how the systems connect, how people feel, how easy it is to get work done, and how the organization supports employees in that flow.
➝ See the full definition of digital workplace experience (DWX)
🌟Why is the Modern Digital Workplace important?
The Modern Digital Workplace (MDW) is no longer a “nice-to-have”—it has become a strategic imperative for organizations that want to thrive in today’s fast-evolving business landscape. Its impact goes far beyond technology: it directly influences employee experience, business outcomes, productivity, resilience, and cost efficiency.
👥Driving Employee Experience and Business Outcomes
🤖Productivity, Efficiency, and AI Integration
🤝Inclusion Across Hybrid and Frontline Teams
💰Agility, Resilience, and Cost Optimization
⚙️What are the Key Features of a Modern Digital Workplace?
The Modern Digital Workplace is evolving rapidly. Today, it’s no longer just about basic collaboration or document sharing—it’s an intelligent, integrated, employee-centric ecosystem that connects people, processes, and technology. The following features distinguish a truly modern digital workplace from legacy intranet and collaboration stacks, reflecting the latest trends and vendor innovations.
💬Unified Communication and Collaboration
🧑💻Integrated Employee Experience Platforms (EXP)
⚡AI and Automation
🔍Intelligent Search and Knowledge Management
🧩Contextual Integrations and Composable Architecture
👀Data-Driven Employee Experience and Observability
🛡️Advanced Security and Zero Trust
📱Mobile-First and Hybrid Enablement
🛠️Hyperautomation, Low-Code, and No-Code Platforms
♻️ESG and Sustainability Support
🤏In short: A modern digital workplace integrates communication, collaboration, knowledge, AI, automation, and security into a seamless, employee-centric ecosystem. It enables smarter, faster, and more resilient work while empowering employees to focus on high-value outcomes rather than mundane tasks.
👍What are the business benefits of implementing a Modern Digital Workplace?
Organizations that implement a Modern Digital Workplace typically experience:
- Increased employee engagement and retention
- Higher productivity and innovation
- Improved agility and operational resilience
- Enhanced security and compliance
- Greater cost efficiency through tool consolidation
- Data-driven decision-making with real-time analytics
♟️What is a digital workplace strategy?
A digital workplace strategy is a deliberate plan that aligns people, processes, and technology so employees can do their best work anywhere. It’s not just a collection of apps — it’s a human-centered ecosystem that defines workflows, governance, culture, and employee experience.
Key points:
- Aligns people, processes, and technology.
- Defines the employee experience (communication, collaboration, knowledge).
- Connects tools into a seamless, unified system.
- Builds a culture of trust, transparency, and belonging.
🚨Why is a digital workplace strategy important?
A digital workplace strategy is essential in today’s hybrid, distributed work environment. Without it, organizations face lost productivity, poor communication, and disengaged employees. Top benefits:
- Attract & Retain Talent: Modern, intuitive tools improve recruitment and retention.
- Boost Productivity: Reduces app-switching and wasted search time.
- Engage Employees: Encourages transparency, recognition, and collaboration.
- Foster Innovation: Breaks silos and connects teams globally.
- Ensure Continuity: Keeps work running during crises or rapid growth.
- Prepare for AI: Structured systems enable automation and generative AI.
I am a Digital Marketing specialist specialized in SEO at eXo Platform.
Passionate about new technologies and Digital Marketing.
With 10 years' experience, I support companies in their digital communication strategies and implement the tools necessary for their success.
My approach combines the use of different traffic acquisition levers and an optimization of the user experience to convert visitors into customers.
After various digital experiences in communication agencies as well as in B2B company, I have a wide range of skills and I am able to manage the digital marketing strategy of small and medium-sized companies.
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